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Logistics Coordinator . Cox's Bazar - Cox's Bazar - Terre des Hommes  

Publiée le: 12/28/2018

Résumé de l'offre

  • Type de contrat:
    Contractor
  • Type d'offre:
  • Expérience:
    Not Specified
  • Publiée le:
    12/28/2018

Description de l'offre

Workplace :
Job posting date :

22/10/2018

Type of contract :

CDM

 

Contexte :

 

Following the massive displacement of more than 600 000 people into Bangladesh since end of August 2017, Tdh has put in place an important emergency response plan to provide relief to the Rohingya refugees, notably on health and nutrition, WASH and protection.

To date, Tdh is running a team of 25 expats and over 300 national staff.

 

General description of the position :

 

The log Coordinator is in charge of the overall logistic activities . S/he is responsible for logistic department structure and staff management, implementation of logistic procedures, programs support including construction and maintenance, reporting and security.

The Log Coordinator will work in direct collaboration with the Program coordinators, the program managers and interface directly with the Head of Emergency Operations, as appropriate for reporting.

 

Contractual Conditions:

 

Expatriate contract under Swiss regulations 3’400 CHF (~2’950 €) 4’750 CHF (~4’100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

Duration: 9 months, more if funding available.
             

 

Main responsibilities :

 

  • Diploma or University Degree in logistics
  • At least 2 years’ experience in a similar position
  • Demonstrated experience with INGO, preferably in emergency context
  • Experience in expatriate team management
  • Excellent written and spoken English
  • Ability to work under high pressure and without constant supervision
  • Excellent reactivity and flexibility in all circumstances
  • High capacity to organize his/her work, and manage priorities
  • Excellent writing, reporting and communication skills
  • Strong interpersonal and intercultural skills

 

Profile :

 

  1. Department structure and staff management and capacity building
  • Provide logistics support to the emergency mission in Bangladesh,
  • Recruit, supervise and manage the members of the logistics department,
  • Provide appropriate training, mentoring, coaching and capacity building of the team under her/his responsibility;
  • Structure the logistics department;
  • Provide training and capacity building to staff of other departmernts to increase logistics procedure knowledge and good practise
  1. Coordination and representation
  • Ensure logistics coordination at the mission level;
  • Provide team members with the information necessary for the successful implementation of the projects;
  • Write internal/external reports as per the requests.
  • Participate in the financial and administrative management of his/her area of work.
  • Represent Tdh among authorities for any questions concerning logistics issues.
  • Develop and maintain networking with partners and participate to clusters and meeting related to logistics or security issues when needed.
  1. Supply chain

Procurement:

  • Supervise and ensure the good respect of purchasing procedures for the whole mission.
  • Support and help the program teams to prepare procurement.
  • Ensure that contracts signed are adequate in terms of effectiveness and protection of Tdh interests.
  • Supervise the identification and the referencing of suppliers.
  • Ensure that purchase files are correctly completed and archived.

Construction supervision:

  • Supervise and ensure the food respect of logistics procedures regarding the contracting of constructers:
  • Validate the design and the BoQs with the support of the engineer in construction;
  • Monitor the constructions and update the program, coordination and donors through reportd and pictures;
  • Liaise with the authorities and request adequate authorization and documentation for land access and possible land rental.

Transport of goods and materials:

  • Supervise the shipment and delivery of goods and materials up to their final destination.

Stock management

  • Supervise the management and monitoring of the mission’s stock, according to Tdh procedures and tools. Ensure that these procedures are known and implemented on the mission.
  • Ensure that storage sites are appropriate to the mission’s needs and that merchandise is stocked appropriately in terms of location, layout and salubriousness.
  • Supervise fluxes of merchandise, make sure that the goods received are conform and recorded.
  • Ensure that all the movement of goods are documented.
  • Supervise the production of stock reports and physical inventory on a regular basis.
  1. Equipment and assets
  • Define the mission’s technical needs.
  • Issue technical recommendations on the choice of IT, communication and energy supply equipment.
  • Validate the choice of the suppliers for the purchase of new equipment.
  • Supervise the follow-up of all Tdh assets and equipment.
  1. Fleet
  • Define and select transport means adapted to the project’s needs.
  • Supervise the vehicles follow-up procedures and ensure that these procedures are correctly implemented and well documented,
  • Ensure the safety of the transport including training of the drivers, adequate security equipment (seat belt, first aid kits,..), adequate and clearly communicated movement policies
  1. Security
  • In collaboration with the Head of Emergency Operations, ensure that general rules and safety plans for the mission are correctly implemented, clearly understood and well respected. Also monitor these rules and plans and ensure they are updated when required.
  • Participate in collecting safety information in the Tdh operation‘s areas and communicate these information through the security tree channels.
  • Ensure that the material and personnel resources on-site are sufficiently adapted to the level of
  • Analyze the mission’s safety and conditions, alert and issue recommendations to the Head of Emergency Operations concerning potential changes relating to risks as well as measures to be put in place.
  • Evaluate the security conditions in Tdh operation areas and outside, according to planned operational development leads

 


 

Profil requis

  • Diploma or University Degree in logistics
  • At least 2 years’ experience in a similar position
  • Demonstrated experience with INGO, preferably in emergency context
  • Experience in expatriate team management
  • Excellent written and spoken English
  • Ability to work under high pressure and without constant supervision
  • Excellent reactivity and flexibility in all circumstances
  • High capacity to organize his/her work, and manage priorities
  • Excellent writing, reporting and communication skills
  • Strong interpersonal and intercultural skills